The Construction Coordinator is responsible for general administrative functions related to construction projects. Key tasks include managing contracts and purchase orders, distributing and tracking construction plans, permits, bid packages, subcontracts, and change orders, and processing these documents through Timberline Project Management and Procore Project Management Software. The Construction Coordinator also prepares various documents, maintains files, logs, and spreadsheets, and takes meeting minutes at project team and owner meetings. This role is a key member of the Construction Team and reports to the Project Director.

Work on this project:

Overlake Square-Seattle

• 573 residential units
• Eight story building
• Five levels of type III wood frame construction
• Over 3 levels of type I above grade, two levels below grade, concrete construction
• Podium
• 6400 sq. ft. of retail

What you’ll do:  

• Assist the team in distributing and tracking construction plans and permits
• Assist in preparing, processing, and distributing bid packages for mailing
• Creates and maintains Buyout / Contract log
• Prepare and process subcontracts and purchase orders through Timberline Project Management
• Coordinate with Project Manager and Superintendent on establishing an on-site construction office
• Assist with schedules and Monthly Progress Reports
• Process change orders and subcontracts through Procore Project Management Software
• Takes meeting minutes at Project Team Meetings and Owner Meetings.
• Tracks and distributes fully executed subcontracts and change orders to accounting for payment processing.
• Acts as liaison between subcontractors / vendors and accounting, as necessary.
• Assist and distribute documents in the closing and reconciliation of contract accounts with accounting.
• Prepares contracts, purchase orders, exhibits, templates, correspondence, reports, and other documentation as needed. 
• Maintains all files, logs and spreadsheets
• provides administrative processing and distribution of RFI’s, Submittals, ASI’s and Drawing Logs
• Other duties, responsibilities and special projects assigned
• Must be able to successfully pass a drug screen.

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