What You'll Do

We’re looking for an Operations Analyst to join our Commercial Real Estate, Equity Asset Management team. In this role, you'll be responsible for providing timely and efficient support for the regional equity team including, but not limited to, lease review and database administration, construction administration, accounts payable management and approval, quality assurance, reporting, and other special projects.

• Lease Administration: With minimal direction, review, analyze, identify, and abstract terms and conditions of lease, lease-related documents, and other contracts. Input and maintain data in asset management and general ledger system. Track acquisitions and dispositions and update system as appropriate. Resolve discrepancies and inaccuracies with third party providers and/or asset managers as needed. Monitor and track critical dates and run/analyze reports, as necessary.
• Construction Administration: With minimal direction, review, analyze, process, and monitor construction contracts, compare with terms of lease. Review and oversee the construction draw request process - note budget variances and other discrepancies to engineers and development managers. Determine if procedures were met to authorize payment (lien waiver compliance, contract form, change orders, payment applications, insurance certificates etc.). This includes new construction, tenant improvements, capital improvements and other property expenditures.
• Compliance: Monitor and enforce property operational policies and procedures performed by third party property managers as they relate to regulatory, lender, client, and internal requirements. Work with asset manager, senior operations manager, engineer, or financial management to resolve issues and enforce policies and procedures with the property manager, as necessary.
• Invoice and Check Approval: Monitor and approve payment requests from third party vendors following the review and verification of substantiating documentation to ensure accuracy of payment and compliance with procedures.
• Commercial Management Reporting: Responsible for accuracy and reconciliation of property occupancy, lease absorption and other commercial management data and reporting. Produce reports as needed and assist senior team members with client reporting needs. Perform other job-related duties or special projects as required.

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